Members who would are interested in becoming a Director of Waterford Chamber, please send an expression of interest to firstname.lastname@example.org and we would be happy to speak with you directly and in confidence.
Our Annual General Meeting will be held on 8th June 2021 at 5.30pm. In advance of the formal notice for the AGM being issued to all members we wanted to update you on how the meeting will run in light of the Covid-19 restrictions and the key issues which you as members will be asked to vote on at the meeting.
Format of the meeting
In line with current public health guidelines the meeting will be held remotely using electronic communications technology as provided for in the Companies (Miscellaneous Provisions) (Covid-19) Act 2020. The meeting will be held on Zoom. All other aspects of the meeting will run as normal.
Members will be asked to vote and their vote will be independently collated and registered by Mi-Voice. This company has run voting for a number of large organisations at their AGMs and their system will ensure that we have a robust, independent and transparent voting process for the meeting. Members will also be able to submit questions and their views via the online chat function.
Members will be asked to vote on the implementation of a new Constitution for the Chamber in place of the existing Memorandum and Articles of Association. This is to ensure that the Constitution is in line with the requirements of the 2014 Companies Act. The new Constitution also includes updates in relation to membership fee categories, the timeframe for which the AGM can be held each year and the policy in relation to elections including the number of Directors to be elected every 2 years and also the number of Directors that can be appointed by way of co-option within 3 months of the election.
Election of the Board of Directors
As you are aware 2020 was due to be an election year but due to Covid-19 restrictions the election of the Board of Directors was postponed to 2021. This election will be held at the 2021 AGM and members can vote for Directors at the virtual meeting. All other aspects of the election of the Board of Directors will take place as normal.
All other items of business of the AGM such as the approval of the annual accounts will take place as normal, however, if you have any comments or issues that you want to be considered by the executive in advance of the AGM please reply to the undersigned.
The notice of the AGM together with all the relevant documents will be issued to members in May 2021 ahead of the AGM on 8th June 2021.